Privacy Policy

In Compliance with Our Duty to Inform You

Protecting your personal data is a top priority for us. Accordingly, we process your data in strict compliance with legal regulations (DSGVO, DSG, TKG 2003). This Data Protection Declaration provides you with information about the most important aspects of data processing in conjunction with our website.

Information disclosed in accordance with Art. 13 GDPR

In case personal data relating to a data subject are collected from the data subject, Ars Electronica Linz GmbH & Co KG (hereinafter AE) will comply with its obligations according to Art. 13 of the EU’s General Data Protection Regulation (GDPR) as follows:

  1. The party responsible for processing data is Ars Electronica Linz GmbH & Co KG, Ars-Electronica-Straße 1, 4040 Linz, Austria; telephone: +43 732 7272 0; e-mail: dsk@ars.electronica.art
  2. Data are processed for the following purposes:
    • 2.1. Transacting business with clients and associates of AE, possibly in the pre-contractual stage of the relationship
    • 2.2. Doing promotional work in various media to publicize AE’s activities
    • 2.3. Managing the subscriber list of AE’s newsletter
    • 2.4. Organizing events
    • 2.5. Administering AE’s website: Newsletter subscribers’ data will not be transferred to third parties. Every newsletter will be sent in such a way that no recipient receives information about other recipients. The use of data for the purpose of the newsletter (including the mail server employed for the newsletter’s distribution) is hosted on EDP infrastructure of eworx Network & Internet GmbH (agent commissioned by AE).Data employed to administer the website will be transferred to a third party only if an attack or illegal access is presumed to have occurred; then, data will be transferred to technical experts and law enforcement agencies solely for the purpose of ascertaining the identity of and prosecuting the perpetrator.
  3. Data will not be transferred to third parties in foreign countries or to international organizations.
  4. The deadlines for the deletion of data are derived from the legally mandated terms for the storage of such data.
  5. EThere exists a right of access by the data subject according to Art. 15 GDPR, a right to rectification according to Art. 16 GDPR, a right to erasure (‘right to be forgotten’) according to Art. 17 GDPR, a right to restriction of processing according to Art. 18 GDPR, a right to data portability according to Art. 20 GDPR, and a right to object to processing according to Art. 21 GDPR.
  6. A complaint may be filed with the Austrian Data Protection Authority (www.data-protection-authority.gv.at).
  7. No automated individual decision-making occurs.
  8. Data will not be used subsequently for any other purpose.

Information disclosed in accordance with Art. 14 GDPR

In case personal data have not been obtained from the data subject, the following information will be provided:

  1. The party responsible for processing data is Ars Electronica Linz GmbH & Co KG, Ars-Electronica-Straße 1, 4040 Linz, Austria; telephone: +43 732 7272 0, e-mail: dsk@ars.electronica.art
  2. Data are processed for the following purposes:
    • 2.1. Transacting business with clients and associates of AE, possibly in the pre-contractual stage of the relationship
    • 2.2. Doing promotional work in various media to publicize AE’s activities
    • 2.3 Organizing events
    • 2.4. Administering AE’s website
  3. The following categories of data are processed:
    • 3.1. Data of contact persons on the staff of clients & associates: name, function, e-mail address, address, telephone & FAX numbers
    • 3.2. Data of media outlet representatives: name, function, e-mail address, address, telephone & FAX numbers
    • 3.3. Organization of events, provided that the data is not registered in connection with each participant individually: name, address, e-mail address, address, telephone & FAX numbers (if necessary), reason for the invitation, accepted/declined
    • 3.4. Administering AE’s website: IP address, pages visited, date & time info, indications of attacks or illegal access Newsletter subscribers’ data will not be transferred to third parties. Every newsletter will be sent in such a way that no recipient receives information about other recipients. The use of data for the purpose of the newsletter (including the mail server employed for the newsletter’s distribution) is hosted on EDP infrastructure of eworx Network & Internet GmbH (agent commissioned by AE). Data employed to administer the website will be transferred to a third party only if an attack or illegal access is presumed to have occurred; then, data will be transferred to technical experts and law enforcement agencies solely for the purpose of ascertaining the identity of and prosecuting the perpetrator.
  4. Data will not be transferred to third parties in foreign countries or to international organizations.
  5. The deadlines for the deletion of data are derived from the legally mandated terms for the storage of such data.
  6. There exists a right of access by the data subject according to Art. 15 GDPR, a right to rectification according to Art. 16 GDPR, a right to erasure (‘right to be forgotten’) according to Art. 17 GDPR, a right to restriction of processing according to Art. 18 GDPR, a right to data portability according to Art. 20 GDPR, and a right to object to processing according to Art. 21 GDPR.
  7. A complaint may be filed with the Austrian Data Protection Authority (www.data-protection-authority.gv.at).
  8. No automated individual decision-making occurs.
  9. Data will not be used subsequently for any other purpose.

Contact with Us

If you contact us via a form on our website or via e-mail, then the data you input will be stored to memory for up to six months in order to process your query and, if need be, to reply to follow-up queries. These data will not be divulged to others without your consent.

Cookies

Our website uses so-called cookies, small packets of information that are deposited on your device with the help of your browser. We use cookies in order to make our offerings more user-friendly. Some cookies remain stored to memory on your device until you delete them. They enable us to recognize your browser the next time you visit our website. If you have reservations about receiving cookies, then you can set your browser to inform you of a cookie being sent to you, so that you can accept or reject it, as you wish. Deactivating cookies can impair the performance of our website’s features.

Web Analysis

Our website uses functions of the MATOMO web analytics application. All data are immediately pseudonymized and saved to memory on our servers in Austria. These data are not personalized; thus, it’s impossible for us to ascertain which user accessed what data. These data are not transferred to third (non-European) countries. You can prevent this by setting your browser to not save cookies. The data processing is done in compliance with the legal provisions of § 96 Abs 3 TKG and of Art 6 Abs 1 lit a (Consent) and/or f (Legitimate Interest) of the DSGVO. Our matter of concern in the context of the DSGVO (Legitimate Interest) is to optimize our offerings and our online presence. We respect your Do Not Track settings.

Newsletter

You have the option of subscribing to our newsletter via our website. To do so, we need your e-mail address and your declaration of consent to receiving our newsletter. In order to deliver targeted information to you, we also gather and process information you voluntarily provide about your areas of interest, title, institution, street, postal/Zip code, city and country. As soon as you register to receive our newsletter, we send you an e-mail containing a link to confirm your registration. You can cancel your newsletter subscription at any time. To do so, click on the Unsubscribe link to be found in any issue of the newsletter and follow your browser’s instructions. Or, if you wish, you can cancel by sending an e-mail to info@ars.electronica.art. We will then immediately delete any data gathered in conjunction with your newsletter subscription.

Video Surveillance

Certain limited and clearly designated areas of Ars Electronica’s business premises are under video surveillance. This measure is for the organization’s own protection (safeguarding the property of the organization and of its employees), for the purpose carrying out its corporate responsibilities (e.g. to provide for traffic safety and in compliance with contractual provisions with respect to its customers), as well as for the purpose of prevention, containment and prosecution of criminally relevant conduct to the extent that this is within Ars Electronica’s legal purview. Video surveillance recordings are screened and evaluated only in connection with incidents related to the above-mentioned purposes. The legal basis for making these video recordings is Ars Electronica’s legitimate interest in protecting its property and complying with its legal obligations. Generally, data are stored for 72 hours; in the case of an incident, for the duration of the legal proceedings that result from it.

While these surveillance videos are being shot, the location and time-of-day of the recordings, the image data, the identity (if distinguishable) and role of the persons whose images were captured (e.g. perpetrator, witness, victim) are registered and processed. The data will not be forwarded to recipients who use this data for their own benefit. Provided that there is a corresponding legal obligation to do so, the data will, at most, be provided to government agencies and/or courts with jurisdiction over the particular matter (to obtain evidence in criminal or civil proceedings), public safety agencies (for policing purposes), witnesses, victims (in conjunction with the assertion of their claims), insurers (solely for the purpose of processing insurance claims), attorneys, government agencies and other authorities for the purpose of law enforcement.

There is no provision for turning over this data to recipients in a third country or to an international organization. No automated decision-making (profiling) is done. Making data available to the individuals captured on such videos is neither contractually nor legally mandatory, and there is also no obligation to do so. We draw your attention to the fact that there exists no right to data portability.

Photo and video recording

We make photos and videos at events and exhibitions. These are published for the presentation of our activities on our website and also in social media channels as well as in print media, in particular also catalogues, daily newspapers, folders, brochures and other advertising media or become part of our online archive.

Exhibition installations

In the case of several of the exhibited installations, which are marked with a separate reference, photographs and/or video recordings are made, sometimes randomly and without any further action by a person, and presented to interested visitors as part of the installations. This is done for artistic and educational purposes.

Your Rights

You have the following basic rights: information, correction, deletion, restriction, data portability, revocation, and objection. To exercise these rights, please click here: dsk@ars.electronica.art.

If you believe that processing your data violates your right to data protection, or that your entitlement to data protection has been violated in some other way, you can contact the appropriate federal regulatory agency. In Austria, this is the Datenschutzbehörde [data protection authority].

How to contact us:

Ars Electronica Linz GmbH & Co KG
Ars-Electronica-Straße 1, 4040 Linz, Austria
Phone: +43.732.7272-0
FAX: +43.732.7272-2
E-mail: dsk@ars.electronica.art